Privacy Policy

Who are we?

Warwick Bowden and Sons Ltd Trading as Menswearonline.co.uk is a limited company registered in England & Wales, registered number 02435287 . B . Bowden is the Director and owner of the company.

We take your privacy seriously. This policy sets out what information we collect about you when you visit our website and/or use our services, and how we handle your information to ensure we protect your rights.

What types of data do we hold and what do we use it for?

Personal data can take many forms. The personal data we collect is made up from the information you give us during your use of our website, the provision of services to our clients (and prospective clients) and during our communication with you, as well as managing the day-to-day operations of our business.

We hold basic personal data (name, title, company, address, phone and email) so we can respond to an enquiry about our services, scope and deliver our services, gather feedback on our services from clients, keep accurate client records, maintain relationships with clients (and prospective clients) and conduct the day-to-day operations of our business ie. processing client invoices. Occasionally we share insights with clients (and prospective clients) to promote our ideas and expertise.

In order to deliver our services, clients may provide documents to Menswearonline.co.uk which contain personal data. These documents are stored securely and are only used and retained for the specific need. They are destroyed securely in line with our internal data destruction procedures.

We monitor the number of visits to the pages of our website. This allows us to understand whether our website is providing helpful information to prospective clients. The analytics do not identify an individual.

We do not purchase or obtain any supplemental personal information about you from any third parties. We do not obtain, store or process special category personal data.

We will periodically check the personal data we store, to ensure is accurate and up-to-date.

What is the legal basis for processing your data?

We will only process your data where we have a lawful basis for doing so. This will be one of the following (a) the processing necessary for the performance of a contract ie to scope and deliver the services we have contracted to deliver to our clients, as well as the steps needed before entering into a contract (b) the processing necessary to ensure we are compliant with our legal obligations (c) the processing necessary to fulfil our legitimate interests ie day-to-day management of our business.

How long do we keep your data?

We only retain your personal data for so long as is identified in our internal document retention procedures, unless a longer retention period is required or permitted by law.

Who do we share your data with?

Menswearonline.co.uk will not disclose your personal information to a third party without first receiving your permission, or unless we are instructed to do so by a recognised legal authority or to satisfy a legal obligation.

Security of our Website

Warwick Bowden and Sons takes all reasonable steps to protect your personal data from unauthorised access, loss, misuse alteration or corruption. However, we cannot guarantee the security of any information you disclose online. By using the menswearonline.co.uk website, you accept the security implications of dealing online and will not hold Warwick Bowden and Sons Ltd responsible for any breach of security.

Cookies

Like most other professional websites, the menswearonline.co.uk website uses Cookies, which are small files that are downloaded to your computer, to improve your experience. Generally Cookies identify you through your IP address and do not collect information about your identity.

Disabling Cookies

You can manage Cookies by changing your browser settings to block or delete Cookies (www.allaboutcookies.org). Disabling Cookies can affect the functionality of this and other websites you visit. Disabling Cookies will usually result in also disabling certain functionality and features of the this site. Therefore, it is recommended that you do not disable Cookies.

The Cookies we set

We use Cookies that are necessary for the website to function. They are only set in response to actions made by you ie. completing our contact form.

Third Party Cookies

Our site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies track how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page. The Google Analytics software will not store, save or collect personal information.

Our site processes payment through Sage Pay a commonly used global payments company. If you wish to know more about there data protection policy it can be found by looking on their website.

What are your rights?

You may (a) request access to a copy of your personal data (b) ask us to rectify inaccurate information held about you (c) ask us to delete the personal data we hold about you (d) ask us to provide you with the personal data we hold about you (e) ask us to send such personal data to another data controller. You may also object to us processing of your personal data. You may withdraw your consent at any time. Please email us at blake@menswearonline.co.uk to exercise any of your individual rights.

You also have the right to lodge a complaint with the Information Commissioner. Information can be found at www.ICO.org.uk.

How can you contact us?

Please email us at blake@menswearonline.co.uk

PRINCIPLES

  • We have conducted a review of the personal data we obtain, store and process in order to deliver our services to clients and manage the day-to-day activities of the business
  • We do not obtain, store or process special category personal data
  • We understand that where processing personal data is based on “necessity”, then consent is not required (ie. performance of a contract, compliance with a legal obligation or due to a legitimate interest)
  • We obtain consent in order to share insights, promote our services and conduct the day-to-day operations of the business. We acknowledge that consent needs to be informed, explicit, freely given and unambiguous
  • In the event a data subject wishes to exercise their rights to withdraw consent, erase or amend the information we hold, we will do so in accordance with the Warwick Bowden and Sons Data Protection Policy
  • Consent can be withdrawn at any time

CONSENT

  • If we obtain and use personal data from a third-party source to contact clients & prospective clients (ie LinkedIn, Websites etc), we tell the data subject the following information in our first communication with them: the source, purpose for processing, how the information is stored, and how long it will be stored. We will provide the opportunity to opt-in to remain on our database.
  • We use the following template to obtain consent to share insights with clients/potential clients

As a valued contact of Warwick Bowden and Sons Ltd we like to share insights and details of our services with you. We’d really like to keep doing this.

As many of you will be aware, the new GDPR regulations come into force on 25 May 2018. This means we need your permission to keep your details in our database in order to continue to share insights, promote our services to you, and conduct the day-to-day operations of our business ie. to administer your invoices. We do not pass your details onto other companies. If you continue to use our web site we will take this that you agree to us holding the necessary data to offer you our services .

If you do not want to consent to us contacting you for this purpose and no longer wish to use our services please email blake@menswearonline.co.uk and we will erase your data from our database.

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